Receptionist
Job Category: Receptionist
Job Type: Full Time
Job Location: Newport Beach CA
Job Description for Receptionist
Facilities
- Maintains inventory of office and kitchen supplies; orders new supplies as needed
- Ensures conference rooms are prepped, clean, and ready for client meetings
- Maintains the office condition and submitting repair, maintenance & design requests
- Acts as person of contact for building management and relays essential information to the team
Client/customer service
- Greets and assists clients and visitors
Administrative
- Answering phones
- Sorting and distributing mail
- Handling all outgoing mail & shipping requests
- Maintains office files and implements efficient systems for filing and records according to company compliance regulations
- Scanning in documents
- Printing materials as needed for advisors and team
Your Qualities – What we want to see in you
- 2-3 years receptionist experience in a professional office setting
- Intermediate level with Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Demonstrated ability to build trust and build relationships
- Ability to take direction and wear many hats in a team environment with a warm, engaging and professional demeanor
- Expeditious, timely, reliable, and courteous service to client needs
- Demonstrated ability to think independently and proactively anticipate and address upcoming needs
- Strong organizational skills and attention to detail
- Excellent verbal and written communication skills
- Excellent interpersonal and customer service skills
- Proven ability to function effectively under occasional pressure with changing priorities, minimal direction, and time-sensitive deadlines
- Detail oriented, with strong organizational and analytical skills
Compensation
- Medical, Vision, Dental, and Disability Insurance for employees are 100% paid for by the company
- 401(k) Plan with match
- Paid parental leave after one year of employment
- Pre-tax commuter benefit account
Our Culture
We believe that each employee is a valuable contributor to the overall effectiveness of the firm. The sharing of concepts and ideas is paramount to the growth of each employee, so we believe in cultivating an environment that promotes collaborative development. Our employees are passionate about the work they do and want to inspire that work ethic into those around them. We are a hard-working, high performance, no-excuse team of professionals who together want to take charge of our careers alongside the opportunity that Empirical offers.
